How to block quote in Gmail’s new compose interface

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How to block quote in Gmail’s new compose interface

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January tech news + tips from On-Site Technical Solutions, Inc.

Monthly tech news + tips from On-Site Technical Solutions, Inc.

Is it Time for Your business to Go “BYOD”? What are the advantages and disadvantages of “bring your own device” policies? Continue reading » Email Like Bond How to avoid a “spyfall” when emailing. Continue reading » How to Safely Use the Reply (to) All Button Every day we get bombarded with email messages we don’t want. The problem? These unwanted messages make it harder to see the important ones that we do want. We’re quick to point fingers at anonymous spammers selling fake Rolexes and male enhancement drugs, but maybe the problem is closer to home ... Is the 'Reply All’ button the major culprit behind our overflowing inboxes? In other words, is spam mostly a problem of our own making? And to ask a related question: How much humiliation could we spare ourselves if we got smarter about using—or not using—the reply all button? Lost productivity According to data cited in a recent Bloomberg Businessweek article, at least 15 percent of a typical office worker’s day is spent on email, and 5 percent of emails received are replies to all. While that might sound like a small percentage, think about those stats over time ... What you have is “death by a thousand cuts.” Businessweek reports that the misuse of the reply-all button has some companies considering an outright ban on its use, and a handful of businesses have gone as far as to use in-house programmers to remove the button from employees’ view. Mistakes were made ... The reply all button is simply an inanimate thing, of course, which means it’s not something we can truly blame. The question is how we (as users) use and abuse this button ... it’s a question of etiquette. But sometimes it’s just simple human error—perhaps compounded by bad design: the Reply All button is just a few short pixels away from the Reply button. Everyone makes mistakes, right? Even those of us who should know better! Last fall, a student from NYU (who was studying computer science, of all things) accidentally replied to all 40,000 of his classmates—to their extreme annoyance. The event was soon dubbed the “Reply All-pocalype.” Fight back This isn’t a newly diagnosed problem. Back in 2009, Sperry Software developed an Outlook add-on that issued a pop-up warning every time a user clicked the reply all button, making it less likely to accidentally share, say, a delicate HR matter or a snarky comment about a colleague with the entire company. Since then, most major email providers have begun to take the reply-all problem seriously. Microsoft introduced its own plug-in called NoReplyAll. And Google, whose Gmail is the most widely used free email service, rolled out a “Mute” button to give weary users an escape from endless email gabfests. Despite these advances, it’s still up to us, as users, to exercise good judgement and do our part to reduce internal workplace spam. It’s our policy that you should have a really good reason every time you decide to respond to a mass mailer. What’s your policy? Just hit reply and let us know! Read more at Bloomberg Businessweek:http://kbit.co/reply-all-spam Gmail for Newbies: A Quick Guide Continue reading » Must-Have Tech for Emergencies Continue reading » Cool Apps for Your New iPad Continue reading »

Visit On-Site Technical Solutions for information on how you can move to Google Apps or other Cloud Computing applications. Call us for all of your network computing and business IT needs. We can also help with your data security and mobile computing. Follow us online below. Call or text me at 1-949-212-2168.

 

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How to Place the Gmail Signature Above the Text in a Reply

One of our clients had asked us to show them how to place signatures in replies above the original text instead of at the bottom of the reply. We weren't quite quick enough and I didn't know how to do that, so thank you Theresa!

Enable Gmail Labs 

First, if the Gmail account is within a domain in Google Apps, Labs must be enabled for the domain. Here are the instructions to enable Labs in the domain: 

Enable Gmail Labs for your users

1. Sign in to the Google Apps administrator control panel.
   The URL is https://www.google.com/a/cpanel/primary-domain-name, where primary-domain-name is the domain name you used to sign up for Google Apps.
2. Click the Settings tab and then select Email in the left column.
3. Click the check box Enable Gmail Labs for my users.
4. Click Save changes.

(There may be a delay before the change takes effect.)

Note that enabling Gmail Labs makes them available for all users. If you have multiple domains associated with your Google Apps account, the setting applies to all domains.

Here's the link to the help page

Enable Gmail Signature Tweaks

Once Labs is available, individual users can enable the Gmail Signature Tweaks to alter the placement of their signatures on replies. 

To get to labs, click on the gear on the Gmail page and then click settings. 

Click Labs 

and then either scroll or search for "tweak" and select enable. Don't forget to save the settings and you're all set! You'll see your signature before you starting your replies going forward. 

Here's a video from Google Gooru on activating Signature tweak:

Visit On-Site Technical Solutions for information on how you can move to Google Apps or other Cloud Computing applications. Call us for all of your network computing and business IT needs. We can also help with your data security and mobile computing. Follow us online below. Call or text me at 1-949-212-2168.

 

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10 Google Apps tips and tricks for better productivity

Here's a nice slideshow from InfoWorld with some useful tips on Google Apps - mostly Gmail and Calendar. 


10 Google Apps tips and tricks for better productivity 

1. How to receive a daily agenda
2. How to sign out of Gmail remotely
3. How to access Google Calendar offline
4. How to alert others when you're on vacation
5. How to customize Calendar time ranges
6. How to chat off the record
7. How to add events to Google Calendar via SMS
8. How to quickly add multiple attachments to an email
9. How to learn more about your contacts
10. How to auto-decline appointments

Infoworld is an enterprise IT magazine that's been around for years. I first subscribed when I was working on mainframes in the last century. Anyone who wondered if Google Apps has been accepted as an enterprise product need look no further than this article. I was actually a bit surprised to see the tips for Google Apps here. 

Visit On-Site Technical Solutions for information on how you can move to Google Apps or other Cloud Computing applications. Call us for all of your network computing and business IT needs. We can also help with your data security and mobile computing. Follow us online below. Call or text me at 1-949-212-2168.

 

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